No matter how good you are at the core of your business – whether that’s selling goods or services – you know that your company is only as strong as the order and organization that it keeps. This ethos of habitual organization should run through all departments, and can’t be ignored if you want things to always be running smoothly. There are some integral steps toward making order and organization a normalized part of all the departments in your business – including: Leading by example, creating safety nets, and standardizing processes. Take a look at this shortlist f tips, and make sure your office is always organized and orderly.
Leading by Example: Organized Mangers Breed Orderly Employees
Without even wondering about the specific rules and regulations that you will impose on your staff for organization, a huge step you can take to get them there is simply to lead by example. While there are going to be many parts of your job as a manager that your staff won’t and can’t be allowed to understand – they don’t need to in order to understand how organized you are, and that it’s a company value you respect and practice. This means having timely written agendas for your meetings, detailed calendars with milestones for projects. Leading by example with organization will not only help you do your job better in essence, it will make it easier for your employees to respect the organizational processes and decrees that you issue to them.
Creating Safety Nets: Ensuring Your Business Stays Organized
While there are often many initial systems put in place to make sure that workflow stays organized, there are often not secondary or “safety net” systems in place in case anything about the first system fails. For example, if you have a customer or client data system stored in an excel spreadsheet – it might be a good idea to hold these contacts somewhere else on the off-chance that your system fails. A great solution for this is to save printed business cards that you’ve collected for your clients from trade shows, meetings, and other events. This may seem old fashioned, but you know these cards will come through in pinch. This is just one example of how you can think outside the box when creating safety net organization systems for your small business.
Standardizing Processes: the true key to organization
You can’t realistically expect anyone in any department of your company to practice a specific organization in their tasks without a specific and guided process. As you meet with your staff, discuss and get everyone’s input on how to best execute on tasks and projects. When you feel you have the endorsement or “buy in” on an agreed process from the majority of your team members, get it into a written process. When everybody has agreed on something mutually in writing, it’s not unlike a written contract – how things will be done, and what the expectations are. Later in the future, when there is debate, lack of clarity, or general disorder in terms of how to execute – you can simply reference the processes you’ve created, and settle the matter instantly.
Stay the Course
While it can seem daunting, difficult, and altogether undoable – getting your small business into the habit of organization can be done if you simply stay the course and commit to getting organized. With each project, task and standard that you normalize and get a process built for – the easier things will be. And the time it takes to create these processes? This relatively minor investment will pay for itself almost instantly. So get started, and get things right with organizing your small business – you can’t afford not to!